Adventures In Wordland:
Beyond the Basics With MicroSoft Word
SkillsTo review basic editing and learn some intermediate formatting skills in Microsoft Word.
- simple format: fonts, type size, bold/italics, centering
- simple edit: add, change, and delete text; cut and paste text
- select whole document
- insert a picture
- set page margins
- set landscape mode
- insert page breaks
- create and apply styles
- cut and paste
- insert section breaks
- insert and format page numbers
- create section headers and footers
- create automatic tables of contents
In this lab, you will download a text file from Project Gutenberg and format it using Microsoft Word.
As an example, see the original text of Alice in Wonderland and then view the edited Alice in Wonderland.
Be sure to save frequently!
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Go to Project Gutenberg and use the Online Catalog to browse by Author or Title. Select a book that has at least four chapters of at least three pages each.
(If you have any doubt about the suitability of a book, please ask me, because your document needs to allow you to perform the editing and formatting required for this lab.)
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Under the list of download formats, download your book in Plain text format by right-clicking on the link and left-clicking Save Link As for Internet Explorer or Save Target As for Firefox.
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Open the text file you saved with Microsoft Word (right-click or File / Open With / Microsoft Word).
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Save the document with File / Save As. When you save, set the Save as type to Word Document (*.doc). (If Word asks you if you want to save it as a Plain text file, click No to save in Word format instead.) You will now have the original text file and a normal Word document which you will continue to edit.
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Move all the Gutenberg introduction information and any other text to the end of the document, leaving the title of the book as the first text in the document.
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Select all the text in the document (Edit / Select All or CTRL-A) and set the whole document to Style Normal. (This is Calibri 11 points or Times New Roman, 12 points).
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Set the Left page margin to 1.5" and the Top, Bottom, and Right margins to 1".
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Insert Next Page Section Breaks at the beginning of each chapter and at the beginning of the Gutenberg information (which you previously moved to the end of the document). If your book has more than 4 chapters, you can either keep them all or delete the rest. If you choose to keep them, be sure to format them all the same way as the first 4 chapters.
NOTE: Just to let you know where you are going with all of this, by the end of this lab you should end up with 7 sections: an introduction section (with a title page and a table of contents page), a picture page, four chapter sections, and a final section (with Project Gutenberg information).
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Format the title and author information on the first page as a title page: Center the lines horizonally on the page. Use one font for the title and a different font for the author. Space these lines out vertically on the page (with the main title about 1/3 of the way down the page and the author about 2/3 of the way down).
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Create a new style called Chapter. You can use whatever (readable) font you like other than Times New Roman. Set the style to Center justify and Outline Level to Level 1.
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Edit all the chapter titles so that the chapter number and name appear on the same line
(eg. CHAPTER I: Down the Rabbit-Hole). Apply the Chapter style to each title. (You may have to delete spaces before the lines to make them center properly.) -
Add a title to the last section of the document which contains the Gutenberg information and call it Gutenberg Information or something similar. Apply the Chapter style to this title.
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Insert a regular page break (not a section break) after the title page and before Chapter 1. Make sure the new page belongs to Section 1. Type in a title called something like Table of Contents and apply the Chapter style to the title.
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On the Table of Contents page, insert an automatic table of contents, using the format option of your choice (ie. Formal, Classic, etc.). (Do not type the table of contents yourself. Let the computer do it for you.)
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Insert a centered page number at the bottom of the first page of the document (ie. the title page), formetted as lower-case roman numerals, which will appear as i. (For all page numbering in this document, do not type the numbers in yourself. Have the computer insert them for you.)
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Move the cursor to the first page of Chapter 1 (ie. click the mouse on the first page of Chapter 1) and insert a right-justified page number at the top of the page, which will also appear on all the subsequent pages in the chapter. (Don't forget to Turn off the Link to Previous option.)
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Format the page numbers for Chapter 1 so they restart at 1, formatted as standard numbers, not roman numerals. (Don't restart the numbering for the rest of the chapters.) Remove the page number from the bottom of the page.
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Double-check to make sure all the remaining chapters follow the same page number formatting as Chapter 1.
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On the first page of the Gutenberg Information section (don't forget to turn off Link to Previous), format the page numbering to restart at 1 and show centered at the bottom of the page. Type in A- before the page number to indicate that the section is an appendix.
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Check to make sure the remaining pages of the Gutenberg Information section also have the same page numbering (ie. A-2, A-3, etc.) at the bottom of the page, like the first page of this section.
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Insert a Next Page Section Break after the Table of Contents. This new, blank page should be page number iii (showing centered at the bottom of the page) and be Section 2.
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Type in a title for this page called Illustration or something similar. Apply the Chapter style to this title.
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Set this page to Landscape orientation.
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Find a picture on Internet that matches the topic of the book and insert it in the blank page beneath the page title. (You can try finding pictures at www.google.com under Images.)
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Make sure the line where you insert the picture does NOT have the Chapter style applied. (If it is, change the style to Normal.)
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Center the picture horizontally on the page.
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Add a short, centered caption centered underneath the picture in all caps, bold, Arial, size 10 font, which describes the picture.
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After the last paragraph of text on the last page before the Gutenberg Information section, add the words THE END if they are not already there. Center the words and set the font to non-bold, italics, Arial, size 12.
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Find second, small picture that matches the topic of the book and insert it, centered horizontally, under the words THE END.
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Notice that in the chapters, the lines of text do not go all the way across the page following the margins. The text files we downloaded contain Enter keystrokes after each line which break up the paragraphs.
For the first page only of Chapter 1, fix the lines so that the paragraphs wrap properly at the margins. Do this by pressing Delete at the end of each line (or Backspace at the beginning of the next line) and then typing a Space.
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For the first page only of Chapter 1, add indentation to the first line of each paragraph by typing a Tab at the beginning of each paragraph.
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Update the Table of Contents field so it shows the updated page numbering. (Use Update entire table.)
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Save your document and close Word.
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Rename both the Word document and the original text document following the normal pattern: John Smith Lab 3 Adventures.
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Use the Drop Box to submit both your Word document and the original text document.
NOTE: Be sure to turn off Link to Previous when you set up header and footer page numbers in the following instructions, otherwise, changes you make in one section will change the previous section (and the next section, if that one is linked to the current one.)
Grading
book chosen has (at least) four chapters of at least three pages each title of book appears first in document as title, other stuff moved to end document text set to style Normal margins set left 1.5 in and top, bottom, right 1 in each chapter in its own section title page has lines centered with large fonts title page has lines spaced out vertically title page uses different fonts for title and author Chapter style correct: non-Times, centered, Level 1 all chapter titles use Chapter style Gutenberg Information title uses Chapter style Table of Contents on new page Table of Contents title uses Chapter style automatic table of contents inserted first section has roman numeral page numbers at bottom center (i & ii) illustration page inserted after table of contents image inserted on illustration page that matches book image has caption, centered, all caps, bold, Arial, size 10 font illustration page has roman numeral page number at bottom center (iii) illustration page is in landscape mode chapter sections have normal page numbers at top right, restarted to 1 chapter sections have no page number on the bottom of page Gutenberg Information section first page restarted to 1 centered at bottom Gutenberg Information section page numbers formatted with A-# THE END after last paragraph centered, non-bold, italics, Arial, size 12 small matching picture on last page, centered under THE END lines fixed in paragraphs to wrap on margins for first page of Chapter 1 first line of paragraphs indented with Tab for first page of Chapter 1 original text file sent both files are named correctly (eg. John Smith Lab 3 Adventure)
